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Provider Portal for the Funded Early Years and Childcare Entitlement

Provider Portal for the Funded Early Years and Childcare Entitlement

Provider Portal for the Funded Early Years and Childcare Entitlement

The Capita One Provider Portal is a secure, web-based system that allows an authorised person to:

  • Undertake eligibility checks for two year old early education places;
  • Check the progress with two year old eligibility checks that you have undertaken;
  • Complete your headcount form for 2, 3 and 4 year old funded education places; and
  • Undertake validation checks for the 30 hours funded entitlement for working parents of three and four year olds (extended entitlement).

This system is currently only used by Schools and Daycare Providers. A separate process is used for Childminders who have not yet signed up to use the Provider Portal.  This process is outlined in the Funded Early Years and Childcare Entitlement: Operational Guidance.

In order to gain access to the Provider Portal, you must e-mail or telephone Bolton Council Information Management Team on 01204 338621.

If you already have a login for the Capita One Provider Portal, you can access the One system here.

Portal Query Team Contact Details
Headcount and support on completing headcount tasks Strategic Finance Unit: 01204 337169
Technical support (accounts/password resets) Information Management: 01204 338621
Eligibility checking and support using the eligibility checkers for two years and 30 hours Families Information Service: 01204 332170

Further guidance on the use of the system can be found in the downloads section below.


Better Start Portal – User Guide
The Better Start Portal is a secure way for children’s educational assessment information to be collected and analysed at key points.


The key points are:

  • on entry to funded 2 year old education
  • on entry to funded 3 and 4 year old education
  • on entry to reception
  • EYFS Profile

The Better Start Portal enables Early Education providers to input data for children in their setting, with reports that can show patterns and trends and support in house analysis.

Provider Portal Access Protocol Declaration
Role and responsibility of Bolton Council and Early Years Providers in the use of the Capita One Early Years Provider Portal (including the Access Request Form).

Provider Portal Privacy Notice
A document outlining the information we gather about parents and their children and how this is processed to enable us to identify eligibility for 2 year old funded early education and childcare.

Provider Portal Terms and Conditions
User Access Form and associated Terms of Reference for early years providers requiring access to the Capita Early Years Portal.

Provider Portal Training Slides
Early Years Portal Training for the 2 year old process and eligibility checking.

Provider Portal 30 Hours Guidance
Early Years Portal guidance for 30 hours including headcount, navigation, validation, support and more.

Provider Portal 2 Year Old Guidance
Early Years Portal guidance for 2 year olds including navigation, assisted application, family/child claim, application search and more.

Provider Portal Headcount Guidance
Early Years Portal guidance for headcount including navigation, messages, tasks, submission download and more.

Provider Portal Frequently Asked Questions
Factsheet for providers outlining frequently asked questions associated with the Early Years Provider Portal.

Provider Portal Self Update Early Years Census 
Early Years Census – Portal User Guide.